Credit Union:

TwinStar Credit Union

Region:

Lacey, WA

Closing:

11/30/2022

Job Description:

Invest in People. Empower Success.

Procurement and Asset Management Specialist 

This position is responsible for assisting the Procurement Manager regarding the credit union’s purchasing of supplies, equipment, furniture and contracted services. This position is also responsible for tracking and monitoring all credit union assets throughout their life cycle.

Status: Full-Time, Non-Exempt

Location: Lacey, WA

Salary: $22.54-$28.18/hr, depending on experience and qualifications.

Requirements

Essential Functions and Tasks

  • Processes purchasing requests by placing orders for a wide variety of goods and services and reviewing orders for quantity, specifications, delivery requirements, and compliance with established policies and procedures. Processes merchandise receipts, returns, credits, and interact extensively with credit union management and vendors.
  • Monitors/tracks work order requests via work order system(s) that pertain to procurement and asset management.
  • Oversees and ensures that all asset management policies and procedures applicable to asset management practices and standards are met.
  • Tracks/monitors all credit union assets throughout the life cycle. In addition, ensures all assets are logged, tagged and have correct documentation.
  • Reviews, examines, and processes requisitions, purchase orders, and other related documents to ensure compliance with established purchasing procedures and to confirm funding availability.
  • Works with departments and branch managers defining purchasing needs and specifications to support day-to-day operations. Recommends potential vendors for approved purchases by researching sources of products and services to achieve cost savings. Serves as liaison between vendors and management.
  • Work closely with departments to monitor vendor performance regarding quality, quantity, cost, and delivery.
  • Provides back up support to Senior Administrative Specialist – Outgoing Mail and Senior Administrative Specialist – Incoming Mail positions.
  • Prepares financial analyses and cost comparisons to determine the cost-effectiveness of acquiring equipment and services.
  • Compiles specifications for bidding purposes; obtains formal and informal bids; reviews and analyzes bids; makes recommendations regarding bid awards and maintains related files. Identifies and establishes a list of possible vendors/contractors located within the service area of the credit union.
  • Procures and assembles auction and gift baskets items for different departments and events on a regular basis. Work with local community leaders and business owners to provide local products and services for events and community contributions in sync with the credit union’s community-conscious vision.
  • Perform research on industry best practice and incorporate it with organizational practices.
  • Oversees the procurement of supplies, materials, services and equipment for the operation of the credit union, ensuring that all procurement policies, applicable purchasing practices and standards and bid processes are met.
  • Maintains inventory control on both on-site and off-site warehoused forms and supplies. Monitors the GL #761 account to ensure that it is in balance each month.
  • Facilitates bid process, monitors invoices and acts as a liaison for the following processes: Stationary, Office and Janitorial supplies, Banking and Member Service Equipment, Shred Services, and others services as assigned.
  • Manages deliveries and scheduled pick-ups of supplies as needed.
  • Participates on different committees, as assigned.
  • Demonstrates highest levels of customer service, confidentiality and discretion when dealing with the internal and external members.
  • Prepares monthly expense statements for approval.
  • Provides back up support to the Procurement Manager and other Organizational Services positions.
  • Other duties as assigned

Education & Experience Required

Education

  • High school graduate or GED

Experience

  • 2+ years of purchasing experience

Education and Experience Preferred:

Education

  • Bachelor’s degree (B.A/B.S)

Experience

  • 4+ years purchasing experience

ARE YOU READY TO JOIN OUR CREDIT UNION TEAM? Please fill out our mobile-friendly application. We look forward to meeting you!

We invest in people and empower success.

At TwinStar Credit Union, we offer our employees rewarding careers serving our members and communities. Our approach is centered on the member experience while creating “Digital First” solutions. We know our employees do best when they are cared for. The experience created for members and employees is our difference.

Our Experience Principles are:

1. Make it easy for us

2. Deliver us value

3. Empower us

4. Care about us

5. Know us

Through these principles, we recognize that investing in the growth and development of others is a measure of success. At TwinStar, we are deeply committed to creating an environment where members and employees feel empowered to bring their whole and authentic selves to each experience. We embrace and celebrate our diversity in individuals and in thought while striving for inclusion in all we do.

Career Development

Being an employee of TwinStar Credit Union is so much more than a job. It’s a place of belonging, where each employee is surrounded by others who support in a way that helps ensure the ongoing success of all.

We recognize that investing in the growth and development of our employees is one of our most important measures of success.

The experience of our members ultimately ties back to the experience of being a successful and well-developed TwinStar employee. It begins with a full Onboarding program – a multi-day learning experience geared toward helping new employees feel welcome, connected, included, and engaged. But that’s just the beginning!

Other opportunities for growth include:

  • A vast library of curated online learning content, developed by in-house professionals or through reputable industry partners.
  • Coaching and mentoring using proven methods and techniques.
  • Engaging and interactive instructor-led training, facilitated by seasoned experts.
  • Networking with industry professionals in the Pacific Northwest and across the country.
  • Tuition assistance to open doors to professional licensure, certification, or degrees of study.
  • In-house Employee Resource Groups, creating inclusive micro-communities to use your voice

Status: Full-Time, Non-Exempt

Location: Lacey, WA

Salary: $22.54-$28.18/hr, depending on experience and qualifications.