NuQuo’s Top Tips for Getting the Most Out of Your Copier Contract
December 15, 2020
Are you getting the most out of your office equipment contracts? If you aren’t sure, now is the perfect time to reassess your copier costs.
Strategic Link partner, NuQuo, can help. The vendor-neutral, fully independent consulting firm specializes in contract negotiations for document imaging products. NuQuo helps credit unions secure the best pricing available as well as improved terms and conditions.
“Working with NuQuo, we saved hundreds of hours, and we also saved 55% over our previous contracts. Those are really bottom-line dollars that allow us to give back to our membership,” said Kari Stansberry, Senior Vice President at iQ Credit Union.
According to NuQuo, it’s not uncommon to find that your copier contract has monthly minimums included into the language of the agreement. This means that you are going to pay for a specified amount of copies even if you don’t come close to reaching that minimum.
If you’re already legally tied to your contract, it’s a good idea to start preparing for your next contract now.
Monitor Your Activity
One of the best things that you can do is start tracking the activity of your office copiers. How many prints are actually being made on your machines every week, month, or year? Once you know how many copies your office is averaging, you can make a more educated decision on your next copier contract.
Set Up Quarterly Reviews
Tracking the activity on your machines may sound very overwhelming, but fortunately, many service providers know how to track analytics offer this service as part of a contract agreement. Ask your service provider to set up a quarterly reviews and track the analytics on all of your machines. If your provider tells you this isn’t a service provided per your contract, it might be time to start looking elsewhere for your copier needs.
Use Your Machines
Utilization is a huge problem within the copier industry when it comes to leasing machines. In many leases, only 20% of the machine’s life will be used through the duration of a contract. If you’re paying to lease a piece of equipment, the best way to get your money’s worth is to use it as much as you can while you have it.
Learn more insider tips for getting the most out of your copier contracts by joining NuQuo’s informative webinar, Jan. 12, from 1 to 1:45 p.m. PST, 2 to 2:45 p.m. MST.
In addition to the webinar content, attendees will receive a free copy of NuQuo’s Ultimate Copier Cost Savings Guide, a one-hour private consultation with the team, and a complimentary complete equipment analysis which will show you how much you could save on your existing contract.