Oregon Secretary of State Launches Webpage on Remote Online Notarization

The site includes information regarding the process, qualifying vendors, training, and the RON notice form.

8/4/2020

The Oregon Secretary of State recently launched a webpage to provide details on remote online notarization (RON), which HB 4212A legalized through July of 2021.

RON allows a commissioned notary public to perform notarial acts using audio/video technology for remotely located individuals under certain circumstances using vendors that meet specific requirements. RON allows notaries in other states to perform remote online notarizations within Oregon.

The Oregon Secretary of State website does provide a link to remote online notarization training which a notary must complete prior to being able to perform RON for Oregonians. The training will help the notary understand the process and ensure that all the requirements are met before starting to notarize remotely.

The next step for the notary will be selecting at least one qualified vendor before submitting the request form to the Secretary of State. The commonly used vendors highlighted on the website are:

  • Digital Delivery
  • DocVerify
  • eNotaryLog
  • LenderClose
  • Nexsys
  • Notarize
  • NotaryCam
  • OnlineNotary.us
  • Pavaso
  • Safedocs
  • SIGNiX
  • Synrgo

Once the notary has selected the vendor they will be using, they will complete and submit the Remote Notarization Notice Form to the Secretary of State and provide a copy of the electronic stamp and signature that will be used.

Question of the Week

Q. Does the information obtained during account opening to satisfy the CIP process have to be retained even when the information has changed, such as the member’s address?

A. Yes, credit unions must maintain the identifying information used during the account opening process for five years after the date the account is closed. Even if you update the member’s address, you are still required to retain the original documents that verified the member’s address at account opening.

Related Link

31 CFR 1020.220(a)(3)

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Questions? Contact the Compliance Hotline: 1.800.546.4465; [email protected].