Reminder: Mandatory Use of New FinCEN Electronic Report Format Begins April 1

A Final Notice issued by the Financial Crimes Enforcement Network (FinCEN) on Feb. 23, 2012, required the filing of most Bank Secrecy Act (BSA) reports to be entirely electronic by July 1, 2012.Specifically, this action mandates the electronic submission of Suspicious Activity Reports (SARs), Currency Transaction Reports (CTRs), Registration of Money Services Business (RMSBs), and Designation of Exempt Person Reports (DOEPs)—reports collectively referred to as “mandated reports.”

Financial institutions must begin using the new FinCEN reports, which are available only electronically through the BSA E-Filing System, by April 1, 2013. With few exceptions, FinCEN will consider financial institutions filing mandated reports in paper format after that date to be noncompliant with the electronic filing mandate.

FinCEN’s new SAR, CTR, RMSB, and DOEP reports have been available for use through the E-Filing System since March 29, 2012, and industry’s adoption of the new reports continues to increase. The BSA E-Filing System will continue to accept submissions of the legacy versions of the SAR, CTR, DOEP, and RMSB only until March 31, 2013. The FinCEN BSA E-Filing User Test System website has been updated to allow for testing of all the reports now available for E-Filing.

Financial Institutions May Be Subject to Civil Money Penalties

Financial institutions that continue to file mandated reports in paper format will fail to meet BSA reporting requirements and may be subject to civil money penalties.

After March 31, 2013, FinCEN may reject any mandated reports filed in paper format and return them to the filing institution.

For more information about BSA E-Filing, please review the E-Filing Section on FinCEN’s website. Any general questions regarding this notice should be directed to the FinCEN Regulatory Helpline at 800.949.2732. For other technology-related questions specific to E-Filing, please call the BSA E-Filing Help desk at 866.346.9478.

 

Questions? Contact the Compliance Hotline: 1.800.546.4465, compliance@nwcua.org.

Posted in Compliance.